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Get a QuoteCall (310) 415-7759

Coffee and Tea Fulfillment With Roast Dates Tracked

For coffee roasters and tea brands shipping bags, tins and subscriptions. Roast and best-by dates tracked by lot, oldest stock first, from an FDA-registered Los Angeles warehouse.

Folded apparel shirts ready for ecommerce order fulfillment
  • FDA-registered Los Angeles facility
  • Roast and best-by dates tracked by lot
  • FEFO picking, oldest stock first
  • Subscriptions and wholesale from one inventory
  • Same-day shipping by 2 PM PT

99.8% order accuracy across 1M+ orders · Month-to-month, no setup fees

Get Your Coffee and Tea Quote

Itemized pricing.

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No minimums · No setup fees · No long-term contract

Why Coffee and Tea Are Different

Four Things Every Coffee and Tea Brand Has to Get Right

  1. 1

    Every Bag Has a Date

    Coffee is sold on its roast date and tea on its best-by date. Each batch is received as its own lot, so you always know what is on the shelf.

  2. 2

    Older Stock Has to Move First

    A newer roast shipping while older bags sit means write-offs later. We pick first-expired, first-out so the oldest stock ships first.

  3. 3

    Subscribers Expect Consistency

    Monthly customers want the same roast, grind and size every time. Every pick is barcode-scanned against the order, with 99.8% accuracy.

  4. 4

    Cafes and Retail Order Differently

    Cafes and shops buy in cases, and retailers may need EDI. We ship wholesale from the same inventory, with EDI through SPS Commerce.

On This PageHow It WorksBenefitsDTC and WholesaleComparePricingFAQGet a Quote

How It Works

Start Shipping Coffee and Tea in 3 Steps

  1. 01

    Get Your Itemized Quote

    Share your monthly orders, SKUs, bag sizes and channels. You get line-item pricing.

  2. 02

    Send Your Roasts and Blends

    We receive each batch as its own lot with its roast or best-by date, count it and put it away in ShipHero WMS.

  3. 03

    Ship Same Day From LA

    Orders in by 2 PM Pacific ship that day, oldest lot first, scan-verified, with tracking sent to your store.

Benefits

Built for Roasters and Tea Brands

FDA-Registered Facility

Coffee and tea are stored and shipped from an FDA-registered Los Angeles warehouse.

Lot and Date Tracking

Every batch is tracked by lot with its roast or best-by date, visible in ShipHero WMS.

FEFO Picking

The oldest dates ship first, so stock keeps moving and fewer bags age out on the shelf.

Subscription Orders

Recurring orders from your store ship like any other order, picked and scanned to match.

Sampler Sets and Gift Boxes

Tasting flights, gift tins and bundles are built as their own SKUs, ready for launch day.

Wholesale and Retail EDI

Ship to cafes, Faire and Airgoods buyers, and retailers using EDI through SPS Commerce.

DTC and Wholesale

Ship to Coffee Drinkers and Cafes From One Inventory

Direct to Consumer

Every bag on its way to a customer is the right roast and the oldest date.

  • Shopify and TikTok Shop orders
  • Subscription orders scan-verified
  • Branded boxes and brew guides
  • Same-day shipping by 2 PM Pacific

Cafes and Retail

Wholesale orders draw from the same lots as your DTC orders.

  • Case-pack orders for cafes and shops
  • Faire and Airgoods wholesale
  • Retail EDI through SPS Commerce
  • Lots tracked on every shipment

Side-by-Side

Typical 3PL vs. Matrix for Coffee and Tea

Topic
Typical 3PL
Matrix Fulfillment
Why It Matters
Dates
Lots mixed together on the shelf
Every batch tracked by lot and date
You know exactly what is in stock
Picking
Whatever bag is closest
FEFO, oldest stock first
Fewer aged bags and write-offs
Facility
General storage
FDA-registered Los Angeles warehouse
Ready for food and beverage brands
Subscriptions
Wrong roast or grind slips through
Every pick scanned, 99.8% accurate
Subscribers stay subscribed
Wholesale
Separate stock for cafes and retail
One inventory, EDI through SPS Commerce
Fewer stockouts across channels
Contract
12-month lock-in and minimums
Month-to-month, no minimums
You stay because it works, not because you're stuck

Bottom line: coffee and tea brands sell on freshness and consistency, and Matrix tracks every lot and ships the oldest dates first.

Connected to Shopify, TikTok Shop and Retail EDI

DTC, subscription and wholesale orders sync in real time through ShipHero WMS, with retail EDI through SPS Commerce.

ShopifyShopify PlusTikTok ShopLoop ReturnsWooCommerceAll Integrations

Published Pricing

Coffee and Tea Fulfillment Pricing

Real numbers, no gated pricing. Your quote is itemized line by line.

Get My Exact Rate
Pick and Pack
$1.50 per order + $0.35 per additional item
At Volume
As low as $0.50 per order
Storage
$0.25 per bin per day · $0.90 per pallet per day
Receiving
$10 per pallet · $1.50 per mixed carton
Returns
$2 per unit inspected
Setup and Platform Fees
$0

Keep Exploring

Related Industries

Snack Fulfillment

Best-by tracking for snack and food brands.

Home Goods Fulfillment

Pallets and cartons received and shipped to customers.

Baby Product Fulfillment

Gentle handling for baby and kids brands.

See All Industries →

FAQ

Coffee and Tea Fulfillment Questions

Still unsure? Call (310) 415-7759 and talk to the team that packs your orders.

Is your warehouse FDA-registered?

Yes. Coffee and tea are stored and shipped from our FDA-registered warehouse in Los Angeles, California, close to the Ports of Los Angeles and Long Beach.

How do you track roast dates and best-by dates?

Each batch is received as its own lot in ShipHero WMS with its roast or best-by date, so you can see exactly which dates are in stock at any time.

Which bags ship first?

We pick first-expired, first-out (FEFO), so the oldest roast or best-by date ships first and newer stock waits its turn.

Can you ship our coffee subscriptions?

Yes. Recurring subscription orders from your store come into ShipHero WMS like any other order, and each one is barcode-scanned so the right roast, grind and size ship every time.

Can you ship wholesale orders to cafes and retailers?

Yes. We ship case-pack orders to cafes, shops, Faire and Airgoods buyers from the same inventory as your DTC orders, and support retail EDI through SPS Commerce.

Can you build sampler sets and gift boxes?

Yes. Tasting flights, gift tins and bundles are built as their own SKUs and packed in your branded boxes with your brew guides or inserts.

How much does coffee and tea fulfillment cost?

Pick and pack starts at $1.50 per order plus $0.35 per additional item, dropping as low as $0.50 per order at volume. Bin storage is $0.25 per day, and there are no setup or platform fees.

Is there a contract or order minimum?

No. Matrix is month-to-month with 30 days' notice and no order minimums.

Ready to Ship Fresher Stock First?

Send us your SKUs, bag sizes and channels. Itemized pricing.

Get My QuoteCall (310) 415-7759